TEACHER AREA

When to register, Music submission, and tickets

Booking your school: You can book your school in anytime, Please do so early as our events sell out. 

Dancer Registration: opens 8 weeks before an event and closes 3 weeks - We do not accept entries after this time

Music: is required 2 weeks before an event to allow the DJ time to prepare, sent to info@callinguout.co.uk with the file name showing the team name and section they are entering, music will be rejected if not in this format.

Ticket numbers: are required 4 weeks before the event to allow time for posting

Invoices: Are finalized once your entries are complete, and can be paid via bank transfer or on the day

To reserve tickets for your school (estimate ticket an team numbers accepted), please join our NEW online system… CUO CLOUD. 

Booking is essential to secure your place, tickets are not reserved untill your deposit is paid. 

SIGN UP HERE: https://cuo-live.azurewebsites.net/

We have designed this system to ease the booking stress for teachers!

First steps:

1) Create a teacher account

2) Create a dance school (make note of your Centre passcode/pin)

3) Invite dancers to join your school! or create them yourself.

A deposit of £50 must be paid upon reservation of your tickets to secure your place no later than 4-6 weeks before the event. Tickets can be reserved and estimates can be amended at any time up until this deadline. This deposit is not refundable or transferable should you pull out. Team and dancer registration is due 3 weeks before the event, no entries can be submitted after this point, no entries will be accepted on the day.

Ticket commission

The commission will be paid (to the teacher) for schools that purchase tickets. To qualify for this you must not return more than 5% of tickets after final numbers have been requested  – Please contact us directly for more information.

Event Registration for all sections must be done via the CUO CLOUD - teams/mega crews/solos/duos/battles

Dancers may not register for events on the day or after registration closes. 

Click here for the full information

See a brief walk-through below 

1. To book the event, go to the portal at https://www.callinguout.co.uk/teacher-area.

2. If you are a brand new user, you'll need to set up a teacher account. You can find more information on how to do this at https://www.callinguout.co.uk/how-to-use-our-cloud-portal-teachers.

3. Register for an account, and you will be given a membership number.

4. After registration, click on "Create School" and enter your school details, contact number, postal address, etc.

5. Once your school is created, you can proceed to book into the event. A £50 deposit is required to secure your spot.

6. You can add in your estimated team, dancers, and spectator numbers when booking. Select your postal address.

7. There are two options for adding your dancers:

   a. You can ask your parents to create their own accounts and add their dancers by using the provided template. They will need to enter your center number. More information can be found at https://www.callinguout.co.uk/Parent-how-to-use.

   b. Alternatively, you can create your own dancers within the "Manage My School," "Manage My Dancers," and "Create Dancers" sections.

8. When the event is ready to start registering your dancers for specific sections of the event, go to "My Events" on the portal.

9. Below "My Events," you'll see the available sections for the event. Click on the relevant section for which you want to register your dancers.

10. In the selected section, you can add in your dancers. You will be asked to enter their ability.

11. The system will automatically calculate the age sections for your dancers based on the information provided.

12. For duets and teams, please be aware that if you make a mistake or need to add another member, you will need to delete the entire team and re-enter the correct information.

13. To view your entries, you can do so by either going to "My Events" and clicking on the sections. You can filter entries by name, team, or group.

14. To view individual entries and your invoice, please click on the top right 3 bars and select the event.

Dancer entries can be amended at any time until the deadline and the event is closed.

Thank you

Click here

June 2024 Event Qualification Criteria:

General Eligibility:

To be eligible for our June 2024 event, participants must have attended one of our events in the following categories between September 17th, 2023, and June 6th, 2024:

• Streetdance, 

• Acrobatics 

• Contemporary

• Groups

Teams and Duets - In an effort to keep our events fresh and inclusive:

Any team or duet can participate in our weekend event across the three dance styles (Streetdance, Acrobatics, Contemporary), provided their respective school has attended one of our regional events.

Solos only 

Place 1-5th in any SOLO ( Set or Improv) of that style of dance and qualify to enter our SOLOS in that sytle at the weekender.

Note on Solo Categories: We will be hosting 

Freestyle streetdance solos at the weekend event.

Set solos for Acrobatics and Contemporary.

e,g If you qualify in a Contemporary Improv and/or Contempotary Set solos at a regular event, you are eligible to participate in the Set Solos category at our weekend event

Please click this link to view  our full Child Safeguarding policy

Please click this link to see a general safeguarding information pack

Safeguarding children is our main priority at our events, The following applies to all our events 

•All parents and school leaders have been informed that all children under school leaver age must be accompanied by a parent or guardian, and fit / well to attend the event. 

•A Full risk assessment is made with each venue before the event date. 

•It will be made clear to dance schools attending that all children must be well and fit for competition. They must understand our restrictions on specific movements and safe dance practice, and wear the correct footwear and age-appropriate clothing for the specific event. At the start of each event, we run a warm-up, which all children are advised to participate in.

•All CUO Staff have a valid DBS

•We have approved Chaperones on site to ensure the following, including other team members who control the event ensuring each area of responsibility is monitored and reported as required.  To ensure that all Fire exits, aisles, and gangways remain clear, the venue is suitable with toilet facilities, changing areas. That safe dance practice is followed and children are supervised at all times by their designated parent or guardian, All ticket holders abide by our video and photography policy, our code of conduct. Our team members also watch for any unusual or suspicious activity.

•We provide pediatric first aiders at each competition, including a fire marshall if not by the venue.  

•Ticket sales are monitored and only sold prior to the event by reservation or by registering on the day. No public ticket sales allowed; Door staff are available at each event to monitor ticket entry.

REFUND POLICY

Lost or Forgotten Wristbands:

If any member of your dance school has forgotten their tickets at home, they will be required to purchase new ones at the competition venue.

They will be asked to complete a refund form with our desk team.

There will be a 2-week grace period after the event to return the unused tickets to us for a refund, (minus a £2 administrative charge per band).

Refunds will be processed within two weeks of receiving the tickets.

We recommend using a tracked delivery method to ensure the safe return of the tickets.

By purchasing tickets, you are also agreeing to this refund policy.

Regular Events (Single Day)

Tickets can be reserved and estimates can be amended at any time up until 5 weeks before. To qualify for the ticket commission, you must not return more than 5% of tickets after final numbers have been requested. A deposit of £50 must be paid upon reservation of your tickets to secure your place. This deposit is not refundable or transferable should you pull out. Team and dancer registration is due 3 weeks before the event, no entries can be submitted after this point.

UK Championship (Weekend)

Should CUO cancel the event, full refunds would be issued to all who had paid deposits/purchased tickets.

Here is the timescale for if you decide to cancel your reservation:

2 months prior to start date: You may request a full refund

≥30 days prior to start date: You may request a 50% refund only.

<30 days prior to start date: No refunds will be given

Conditions:

Wristbands must be worn at all times. Lost wristbands must be replaced immediately (you will be charged for lost wristbands).

No official time for categories to dance will be given.

No recording/videos/photographs while dancers are on the dance floor. Please note: one person may video your team. We have an official photographer present.

All dancers dance at their own risk. Injuries obtained are NOT the responsibility of the venue being used, Calling U Out organisers or Calling U Out Ltd.

Personal belongings are brought to the competition at the person’s own risk. Loss or damages are not the responsibility of hired venue, Calling U Out organisers or Calling U Out LTD.

By purchasing a ticket for yourself or on behalf of a minor for whom you have parental permission, you are agreeing to the conditions set above and on our website. You agree that you have checked with your teachers or school that you have suitable Insurance to be taking part in this event and are covered to do so.

Rules can be amended at any time.

Photo and Videography Policy

I understand that by purchasing a ticket I am attending a public event and I am giving consent to Calling U Out and Partners to use images of the ticket holder caught in video recordings, and/or photographs, I also consent to them being used for other marketing and publicity-related purposes and used in other publications and I understand that they may be published on the Calling U Out website or another website or elsewhere.

I understand that their images will be held in accordance with the Data Protection Act; that the images of the ticket holder captured in the video recordings and/or photographs will be the copyright of the CUO and any other intellectual property which arises in the recordings will also belong to CUO, the ticket holder and I hereby agree to irrevocably assign all property rights of the ticket holder performance and/or recordings to CUO the ticket holder and I hereby agree to waive all moral rights in my performance in the film and/or recordings to CUO.

I can ask the CUO to stop using the ticket holder images at any time, in which case they will not be used in future publications but may continue to appear in publications already in circulation The data that we collect is subject to active consent by the data subject. This consent can be revoked at any time by emailing info@callinguout.co.uk

CUO = Calling U Out        -

At our dance events, good sportsmanship is paramount. We expect all dance schools to act with integrity, professionalism, and respect towards other dancers, teachers, and schools. We do not tolerate any attempts to poach students or engage in any behaviour that would reflect poorly on our community.

Examples of good sportsmanship include, but are not limited to:

Teachers: Showing support and encouragement towards other schools and their students, being fair in judging, and maintaining a positive and professional attitude towards everyone involved.

Parents: Respect the decisions of the teacher and the judges, be positive and supportive towards their own child and others, and avoid engaging in negative gossip or confrontations.

Dancers: Being gracious winners and losers, showing respect towards other dancers and their teachers, and displaying appropriate behaviour both on and off the dance floor.

If any school, parent or student is found to be engaging in poor behaviour, we expect the teacher to actively address the issue and create a dialogue with the other party. We believe that it is important to resolve conflicts in a respectful and constructive manner and that all parties involved should be willing to listen and work towards a positive solution.

If a teacher fails to address such issues or is found to be engaging in poor behavior themselves, the school may not be allowed to enter our events or be suspended for a season. We take these matters seriously and strive to maintain a positive and supportive environment for all dancers and schools.

We believe that good sportsmanship is the foundation of a successful dance community. Therefore, we ask all schools, parents, and students to adhere to this rule and help us create a safe and enjoyable experience for everyone involved.

This policy applies to all participants and spectators who purchase tickets for our dance competitions. Please read carefully to ensure you understand our policy regarding refunds.

Partial Refunds: In the event that we are required to cancel specific sections of a dance competition, we will offer partial refunds. The amount of this refund will be calculated proportionally to the number of cancelled sections in relation to the total number of sections planned for the event. Please note that this does not apply to disruptions or changes in the event schedule, only to the outright cancellation of sections.

No Guarantees: While we make every effort to ensure all scheduled sections of a dance competition can proceed as planned, we cannot guarantee that all sections will occur. Unforeseen circumstances may lead to the cancellation of some sections. Participants are encouraged to prepare accordingly.

Limited Liability: We are not responsible for any personal, travel, accommodation, or other costs incurred by participants or spectators in the event of a cancelled competition or section thereof. Our liability is limited exclusively to the ticket price. We strongly recommend considering travel insurance or other protective measures to guard against potential losses.

Full Cancellation: If the entire dance competition is cancelled due to reasons beyond our control, we will issue full refunds for all purchased tickets. This refund will be made to the original payment method used during purchase.

Please note that the refund processing time can take up to 30 days from the date of cancellation. We appreciate your understanding and patience during this process.

This refund policy is subject to change at any time, and changes will be posted on our website. Your purchase of a ticket signifies your agreement and acceptance of this policy